I feel like I’m playing a game of digital whack-a-mole with my email. My inbox keeps bumping up against its quota.
I then spend X amount of time weeding out my inbox, archiving folders, etc., to get the email that is on the server down to 40% of my quota. I then leave for lunch, only to find another 5% of my quota eaten up by 3 broadcast messages.
Did you know you can export a PowerPoint slide to a bitmap image? Did you know you can copy and paste that same image into an email? Did you know you can paste the same stuff into a calendar invite that you can put into an email?
Well, just because you can, doesn’t mean you should. Sure, my inbox quota is tiny by modern computing standards, but this is all the more reason not to attach large images in an email.
Of course, a picture is worth a thousand words. Unless it’s a picture of 50 words on a PowerPoint slide. And 50 words in light green on a white background is probably worth less than 50 words.
One more thing: If you send important things like agenda updates or such which are embedded in this exported PowerPoint slide, Outlook will not find them. It doesn’t know how to read the text in an image.